Who determines if a person's official duties require access to performance evaluations?

The correct choice reflects the understanding of how performance evaluations are managed within an organization. The office with custodial responsibility is the entity tasked with maintaining and safeguarding performance evaluation records. This office is also responsible for determining who has access to these evaluations based on an individual's official duties and the needs of the organization.

Access to performance evaluations is controlled to ensure confidentiality and to adhere to regulations concerning personnel records. Only those who have a legitimate business or supervisory reason can access these evaluations, which is assessed by the custodial office. This is in line with policies designed to protect individual privacy and to maintain the integrity of the evaluation process.

The other options do not hold the authority to determine access in the same structured and regulated manner as the office with custodial responsibility. The individual evaluated may wish to access their own evaluations, but they do not have the power to grant access to others. The immediate supervisor may have a role in interacting with evaluations but typically does not control the overarching access policies. Similarly, while the Human Resources department may be involved in managing personnel records, the final say regarding access often lies with the office that has custodial oversight of those records.